Review Process

From XPDay5

The submission and acceptance process for sessions and posters consists of 6 phases:

  1. Submission
  2. Review
  3. Acceptance
  4. Re-working of conditionally accepted proposals
  5. Shepherding
  6. Submission of final materials.

Proposals that meet the minimal criteria for submission will be considered for acceptance. Each submission will be openly reviewed by the programme committee and other presenters. Reviews and feedback will be written on the XP Day Wiki (See How to Review Submissions).

Note: by submitting a proposal, you agree to review proposals from presenters who are not involved in your own presentations.

Sessions will be accepted, rejected, or conditionally accepted by the Programme Committee based on the reviews and programme constraints such as available time slots and whether a session can fit into the required streams.

Sessions are conditionally accepted if the program committee thinks the session is of interest for the conference, but needs some (re)work. The criteria for acceptance will be explicitly stated and through assistance of a program committee member, the organisers will get a chance to work on the proposal. After conditional acceptance, the program committee will decide on final acceptance or rejection.

When a session proposal has been accepted, it will enter the shepherding process. One of the programme comittee will become your shepherd and will help you to further refine and improve the session. After that, organisers can submit materials if the session requires it.

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Review Criteria

  • Sessions and posters must be relevant to agile software development and agile business processes.
  • We want to create a program that provides material ranging from introductory to advanced, and we will balance the topics accordingly.
  • We are open to submissions from experienced presenters as well as novices.
  • We do not accept sponsored or purely commercial sessions or posters
  • We prefer sessions organized by co-presenters. Posters can be presented by one person.
  • Presenters may submit more than one session and/or poster.
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